When it comes to designing an event layout, there are many aspects that affect the overall look. Most people don’t realize what a huge difference something as simple as chair covers can be to the entire aesthetic of an event. Here are some things to consider while designing your reception, banquet, or dinner party!
Attendance
Be sure to get an accurate head count before setting up the layout of your event. The estimated attendance determines the layout and quantity of the tables and chairs. You want to use your space as efficiently as you can, and make sure your guests have room to move, eat, and dance! If you have a waitstaff in mind, you’ll want to make sure you have room for them to be able to serve your guests without bumping into each other. Try sketching out your event layout in a few different ways to see what fits the best.
Table and Chairs
For dinner events, a round banquet table is the choice that most event planners go with. If your venue doesn’t provide tables or if they don’t have the size you want, you can hire a table rental company that can provide the proper tables for your event.
Most chairs that are provided by a venue or rental company are usually not very aesthetically pleasing. Many linen companies will provide chair covers in addition to skirts. If you seek it out, there are rental companies who do all of the above: tables, chairs, linens, and chair covers. Having your chairs covered can completely transform the room. Additional adornments in addition to the covers include, sashes, bows, flowers, or other creatively draped items.
Extra Tables
Other tables and rentals you may need to take into consideration, depending on the type of event, are the head table, cake table, gift table, and/or podium. Once you know the number and what kind of tables you need, work with the event staff to determine the layout so they can set the event up to your liking.
Choosing Decor
Next up is the decor for your table. You will want the linens, skirts, and centerpieces to match the colors and theme of the event. If you plan accordingly, the table and chair rental company may also provide linens and skirts. If you are going with the aforementioned banquet rounds for tables, you will need appropriately sized round linens to cover the table. Most venues only provide a limited selection of colors, so if you are looking for a specific color you will need to seek out a linen rental company. This company can also provide napkins, again in the color you desire. Quite often the venue staff will assist you in choosing centerpieces and decor. If you need more assistance, seek out a decor company or event planner to make sure everything looks perfect. Adorn your table with floating candles, flower pieces, fish bowls, or whatever you desire.
Designing and decorating an event is an art form. Be sure to consult with your event planner and rental companies to make the most out of your event. With the right assistance and decor, you can transform a big empty space into an elegant, upscale event.