Throwing a memorable celebration around the holidays takes a bit of planning, but with the right approach, you’ll have an event that friends, family, or colleagues will be talking about well into the new year! From festive decor to delicious food and standout entertainment, we’ve got everything you need for planning a holiday party. Plus, there’s a free printable checklist at the end of the post!
Set the tone with party invitations
Your invitations are more than just a logistical tool — they’re your party’s first impression! Whether you go digital or traditional, make sure your invites capture the holiday spirit and include all the need-to-know details. Send invitations at least 3–4 weeks in advance — holiday calendars fill up faster than Santa’s sleigh on Christmas Eve!
❄️ Theme and vibe: If your party has a theme (ugly sweater contest, Winter Wonderland, etc.), let it shine on the invitation with playful fonts, festive colors, or themed graphics.
👗 Details to include: Along with the date, time, and location, don’t forget RSVP instructions, dress code (if any), and whether guests should bring anything (like a dish or a white elephant gift).
🌎 Eco-friendly digital invites: Sites like Evite, Canva, or Paperless Post let you design beautiful invitations in minutes. Plus, they’re budget-friendly and environmentally conscious.
🤝 Classic paper invitations: For a more personal touch, mail out printed invitations with a bit of sparkle or embossing. Hand-delivered invites can also double as a warm holiday greeting.
Create a festive scene with decor
Set the mood for your event with some festive decor! Whether you’re hosting a casual family gathering or a corporate holiday party, a few key elements can make your space feel magical. Here’s a rundown of decor essentials for your holiday party planning.
Choose a theme
A cohesive theme makes decorating easier and adds an extra “wow” factor. Classic Christmas party themes like “Winter Wonderland” or “Ugly Sweater” work great for general audiences, while a “Retro Holiday,” “Naughty or Nice,” or “Christmas Around the World” theme can add a unique twist.
Focus on key areas
🎀 Entryway: Set the tone for the celebration and make a great first impression as guests arrive by decking out your entrance with garlands, lights, or a holiday wreath.
✨ Tables: Festive centerpieces are a must, and they don’t have to be elaborate — simple candle holders, mini Christmas trees, or bowls of pinecones can bring seasonal charm.
📸 Photo wall: Create a photo booth backdrop for guests to capture memories. Use holiday lights, a sparkly curtain, or a DIY winter scene to encourage photo ops and add fun to the atmosphere.
DIY decor options
Making your own decorations can be a cost-effective way to add personality to your party. Try decorating mason jars with holiday ribbon, creating centerpieces with ornaments in clear bowls, or hanging homemade paper snowflakes for a nostalgic touch.
Lights, lights, lights!
Lighting adds warmth and festivity. String lights, candlelight, or lanterns can give your space a cozy feel. For a “Winter Wonderland” vibe, consider cool white lights, while a classic holiday look might include warm yellow or colorful lights.
Plan a tasty food and drink menu
Good food is often the highlight of the holiday season. When putting your menu together, balance comfort with creativity. Leave your guests raving about the food and drinks!
Choose a meal style
Decide whether you’re going with a formal meal, buffet, or casual finger foods. Buffets allow guests to sample a variety of dishes, while a sit-down meal gives the event a more upscale feel. Finger foods are perfect for mingling and tend to be lower maintenance.
🥗 Pro tip: Preparing food in advance can save event planners from last-minute stress. Prepping appetizers, desserts, or cold dishes the night before can be a lifesaver on the day of the event.
Seasonal and crowd-pleasing foods
Include some classic holiday choices like savory appetizers and lots of tasty treats. As you’re planning, add a few vegetarian, vegan, or gluten-free options to ensure all your guests feel included. Labeling dishes makes it easier for guests to identify their options without needing to ask.
🧀 Appetizers: Think charcuterie boards, deviled eggs, stuffed mushrooms, or mini quiches.
🍲 Main dishes: Roast meats, pasta dishes, or hearty casseroles keep guests satisfied.
🍪 Desserts: Classic holiday treats like sugar cookies, gingerbread, and hot cocoa stations are always a hit. Consider a dessert bar with holiday cookies and candies or even a build-your-own hot cocoa area with whipped cream, marshmallows, and toppings.
⛄ You might also like: 18 Unique Twists on Traditional Holiday Treats
Merry spirits
Drinks add to the holiday cheer! Some seasonal ideas include mulled wine, spiked cider, or a signature holiday cocktail. If you’re looking for non-alcoholic options, try festive punches, mocktails, or a “hot drinks bar” with tea, coffee, and cider.
Add some sparkly entertainment
Creating an engaging atmosphere can turn a Christmas party into an unforgettable experience. Consider incorporating a variety of lively activities and options to keep your guests entertained.
Jazz up your jingles
Skip the usual playlist and bring in something with extra sparkle — think Christmas carolers, a soulful jazz trio, or a bluegrass band performing reimagined versions of seasonal favorites. You could even go with a theme, like 1940s-style entertainment or tropical holiday tunes, for a unique sound that sets your party apart. Talk about a great way to make a boring company holiday party more exciting!
Cheerful craft station
Set up a DIY holiday craft station for guests to make their own ornaments, mini wreaths, or even holiday cards. This hands-on activity is perfect for all ages, and guests get to leave with a personal keepsake. A local arts and crafts party can help lead the crafting corner, too!
🤶 Bring in a professional from the North Pole! Why Your Christmas Party Needs a Mrs. Claus
Holiday variety show
For something really out-of-the-box, consider a variety show with unique acts like acrobats, holiday-themed dancers, or even a fire performer. You could even hire a comedian to roast the CEO at your office holiday party or host a funny gift exchange. Captivate your guests with engaging entertainment, and they’ll be talking about the party all the way to next Christmas!
⭐ Looking for more party ideas? Check out: Creative Holiday Party Activities to Delight Your Guests
Spread some cheer with thoughtful party favors
Party favors are the cherry on top of a successful holiday bash — a small token of appreciation that lets your guests take home a piece of the festive fun. The key is to strike the right balance between thoughtful and budget-friendly.
🎄 Customized ornaments: Add a personal touch with ornaments featuring your theme or the year. Guests can hang them on their tree and think of the good times every year.
🍬 Sweet treats: Wrap up festive goodies like cookies, chocolate truffles, or mini candy canes in decorative bags. Bonus points if you include a recipe card!
☕ Mini hot cocoa kits: A small jar with layers of cocoa mix, marshmallows, and a candy cane stirrer is a cozy hit.
🕯️ Candles or wax melts: Wintery scents like cinnamon, pine, or vanilla will keep the holiday spirit glowing even after the party ends.
Holiday party planning checklist
Make your Christmas party wishes a reality! Party planners can use our handy checklist to start planning everything from the food to the decorations.
From glittery decor and delicious food to engaging entertainment, the key to a festive celebration is in the details. With a little planning, your guests will leave with memories that last well beyond the season. Happy holiday party planning! 🥂
Want to book some festive holiday entertainment this year? Find the best performers and services on GigSalad.
Megan is the Director of Customer Experience at GigSalad and has gained 9+ years of insight on what makes a great event on both sides of the booking process. Her favorite things include books, true crime podcasts, coffee, hiking, puns, and making people laugh.